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Document Management
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As part of the Achiever Plus GRC solution, Achiever Plus Document Management enables organizations to visibly demonstrate adherence to Governance Risk & Compliance requirements, through the comprehensive control of documentation.
Effective document management is a key ingredient for managing adherence to corporate governance, risk management and compliance (GRC) requirements. There are many legislative, regulatory and best-practice standards affecting organizations today and the number and complexity of these requirements is forecast to continue to increase. To help manage these demands, organizations need a system which will ensure that the latest version of a document is available at the right time, in the right place, and for the right person, with full audit capabilities.
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Document management has always been important as a control system for any documents that describe corporate policies or provide instructions on how to carry out business processes.
Supporting materials such as forms, price lists, terms and conditions and any reference documents are also likely to require effective control.
New and growing legislation and regulation means that it is now becoming increasingly important to control other additional documents and communication media, such as published articles, web
content, promotional material, recruitment advertisements, press releases and newsletters.
Fast to deploy and easy to manage, Achiever Plus Document Management uniquely addresses these business-critical issues and forms the foundation for a corporate wide unified GRC platform.
Specific features and benefits include:
• Management of the creation, review, approval and distribution of documents using best practice processes
• Changes are controlled so that only the most current version of any document is available at any time.
• Security of information, managed through role based access across the organization, automatically protecting documents and applying retention periods
• Electronic signatures, compliant with 21 CFR, Part 11 Electronic Records and Electronic Signatures, giving secure signing and compliance to FDA requirements
• Association of a document with one or more standards or pieces of legislation, ensuring that compliance with individual standards can be demonstrated
• Electronic workflow processes speed up the ability to produce new or revised documentation, and eliminate the need for a paper chase for editing and approvals
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FLEXIBLE CONFIGURATION
• Customer configurable document types, categorization and keywords ensure the system reflects the business needs and that users can find information through an intuitive interface
• Configured default settings for review, approval and distribution, ensure control of approval information and ease of use for document creators
WORKFLOW AND ESCALATION PROCESSES
• All requested reviews, approvals and notifications are sent via email notification, using existing familiar email systems. This supports fast user acceptance and reduces training requirements.
• Incomplete actions can be escalated using a configurable escalation engine, ensuring that all tasks are monitored to completion.
MANAGEMENT REPORTING FOR COMPLIANCE DOCUMENTATION
• Reports identify all outstanding actions in the system, making the task of prioritization easier and highlighting potential problems straightforward.
INTEGRATION WITH MICROSOFT OFFICE
• Document content is created with a familiar word processor.
• Process flows created in Microsoft Visio.
INTEGRATION WITH TRAINING AND SKILLS
• Automated creation of training requirements when new revisions are published, ensure that policy and process changes will automatically initiate a notification of the need for training.
• Identification of who has acknowledged that they have read and understood documentation and who needs training.
• Association of compliance documentation with job descriptions ensures that relevant documents are identified for new employees automatically.
INTEGRATION WITH OTHER MODULES
• Audit and Corrective Actions: Identifies internal audits that have been completed against compliance documentation, making the review process more straightforward.
• Incident Reporting: Associates issues or incidents that have occurred with compliance documentation and risk assessments, quickly identifying the more dangerous or most at risk business processes.
• Equipment Management: Link to assets records from compliance documents, ensuring control of validation and test records.
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Our customers say....
“Achiever Plus offers a comprehensive practical solution to the advancement and improvement of NYK, in compliance with the standards and legal requirements to which we are committed”
Simon Benson, European Environmental, Safety and Security Manager, NYK Group, Europe.
“Our biggest problem with the paper based system was distributing and controlling changes or new procedures and retrieving out of date versions. Now, only one copy of each needs to be maintained centrally, to provide technicians with immediate access to the very latest documentation, 24 hours a day”
Lex Smuts, QA Manager, Siemens.
“We had around 6000 working level procedures which were maintained and controlled manually and a project was set up to implement ISO 9000 across the business. Two products were assessed but Achiever Plus offered more in terms of functionality and support and at a lower cost. As a ready built solution Achiever Plus offered the advantage of support from a company that understands the product and is regularly upgrading and refining its product based on the experience of all its users. It also has the flexibility that a large, evolving business needs.”
Carol Pead, Business Improvement Consultant, Prudential plc.
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Achiever Plus GRC Management Solution
Achiever Business Solutions (ABS) has uniquely provided business management software solutions since 1993. Steady growth has funded continuing development of what is now a fully unified Governance Risk and Compliance (GRC) management solution – Achiever Plus.
With over 600 active clients across the globe, using Achiever Plus for up to 38 areas of compliance management with a single solution, Achiever Plus has an unbeatable track record.
Today there are many legislative, regulatory and best-practice standards affecting organizations and the number and complexity of these requirements is forecast to increase. Organizations need a system which will ensure that they both comply with the latest standards and can easily incorporate new demands at any time.
Leading business analysts recommend a single integrated GRC system approach, to simply management and reduce costs.
Achiever Plus GRC management solution addresses these business-critical issues, forming the foundation for a single corporate wide unified GRC platform. Achiever Plus GRC management solutions provide the functionality to cover multiple compliance areas, including Sarbanes-Oxley, ISO 9001:2000, ISO 14001 and ISO 18001, Life Sciences, IS0 27001 and multiple industry specific compliance requirements. |
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